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Office Manger and Staff Accountant

Fairmont, West Virginia
Office Manager and Staff Accountant
Position Description
This position is responsible for a broad range of office management and financial administrative tasks, to include managing Payroll, Accounts Receivable (AR) and Accounts Payable (AP).  The qualified candidate will be responsible for documenting financial transactions using Deltek GCS, generating financial reports, researching, budget and financial data, and coordinating on financial matters with the Chief Financial Officer, external tax accountant and other senior managers.  Examples of accounting tasks include creating and properly coding vouchers, executing check runs, making bank deposits, reconciling bank accounts, submitting and tracking invoice packets in accordance with each client’s requirements, reviewing and approving travel expense reports, and managing corporate line-of-credit balances and reporting.
Position is also responsible for various Human Resources (HR) tasks, such as employee on-boarding, maintaining employment records and benefits administration.  Other administrative duties include managing a small office facility to include purchasing supplies, equipment and services (phone, Internet, software subscriptions, etc.), organizing company events and meetings, handling correspondences and inquiries and managing employee training programs.
Key Qualifications:
Accounting and administrative skills with experience with a government contractor organization or the Federal Government
Knowledgeable of basic (accrual-based) accounting principles
Demonstrable competence with Microsoft Office programs and government contracting approved accounting and time keeping systems
Ability to meet deadlines, track actions, and follow through on multiple, (often unanticipated) daily, weekly, and monthly tasks
Dependable and timely/responsive
Personable, trustworthy and having integrity
Self -motivated with the ability to operate independently with minimal oversight
Detail oriented information collection, monitoring, and recording
Skills to identify issues and discrepancies in a timely fashion and communicate the findings effectively with the accountants and supervisors
Demonstrable ability to proactively work with all levels of the organization/program
Main Job Tasks, Duties and Responsibilities
  • Experience with and understanding of government contracting approved accounting systems such as Deltek GCS Premier or Costpoint, accruals, tracking, reporting, invoicing AP and AR
  • Review and analyze monthly financial statements and identify any anomalies or fluctuations during the balance sheet reconciliation process
  • Create and submit invoice packets including invoices and back-up evidence to government clients and government contracting companies in accordance with the individualized requirements
  • Provide timely processing of payroll activities, prepare and record payroll journal entries (e.g., earnings, benefit withholdings, taxes, etc.). Input payments into benefit company systems
  • Prepare periodic account reconciliations related to payroll, payroll taxes and employee benefit withholdings/payments to benefit companies
  • Monitor loans and accounts to ensure payments are up to date
  • Support internal and external financial and other audits
  • Receive and record cash, checks, and vouchers
  • Prepare checks, payments and bank deposits
  • Produce reports, such AP and AR, and totals by individual account
  • Balance general ledger by reconciling entries against input documents and systems
  • Upload and submit price lists, contract modifications, monthly report to Government Services Administration (GSA)
  • Ensure compliance with relevant industry standard accounting policies to include Federal Acquisition Regulation (FAR) and Defense contract Audit Agency (DCAA) requirements and assist with financial and accounting system audits
  • Manage and support the overall reporting of finances in the area of customer invoicing, sub-contractor tracking and reporting, travel, and materials
  • Manage and maintain company on-line accounts and software licenses
  • Manage business systems, time management, property management, information resources/technologies, financial services, and records management
  • Maintain historical records by filing documents in an efficient and organized manner – both in hardcopy and electronically
Education and Experience:
Ideal candidate will have a Bachelor’s degree with a minimum of 3 years accounting experience (or Associates Degree with a greater number of years’ experience) with a government contractor organization

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