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Office Manager and Staff Accountant

Fairmont, WV · Accounting/Finance
Office Manager and Staff Accountant
Position Description
This position is responsible for a broad range of office management and financial administrative tasks, to include managing Payroll, Accounts Receivable (AR) and Accounts Payable (AP).  The qualified candidate will be responsible for documenting financial transactions using Deltek GCS, generating financial reports, researching, budget and financial data, and coordinating on financial matters with the Chief Financial Officer, external tax accountant and other senior managers. 
Position is also responsible for various Human Resources (HR) tasks, such as employee on-boarding, maintaining employment records and benefits administration.  Other administrative duties include managing a small office facility to include purchasing supplies, equipment and services (phone, Internet, software subscriptions, etc.), organizing company events and meetings, handling correspondences and inquiries and managing employee training programs.
Key Qualifications:
Accounting and administrative skills with experience with a government contractor organization or the Federal Government
Knowledgeable of basic (accrual-based) accounting principles
Demonstrable competence with Microsoft Office programs and government contracting approved accounting and time keeping systems
Ability to meet deadlines, track actions, and follow through on multiple, (often unanticipated) daily, weekly, and monthly tasks
Self -motivated with the ability to operate independently with minimal oversight
Main Job Tasks, Duties and Responsibilities:
  • Create and submit invoice packets including invoices and back-up evidence to government clients and government contracting companies in accordance with the individualized requirements
  • Provide timely processing of payroll activities,
  • Prepare periodic account reconciliations related to payroll, payroll taxes and employee benefit withholdings/payments to benefit companies
  • Monitor loans and accounts to ensure payments are up to date
  • Support internal and external financial and other audits
  • Receive and record cash, checks, and vouchers
  • Upload and submit price lists, contract modifications, monthly report to Government Services Administration (GSA)
  • Ensure compliance with relevant industry standard accounting policies to include Federal Acquisition Regulation (FAR) and Defense contract Audit Agency (DCAA) requirements and assist with financial and accounting system audits
  • Manage and support the overall reporting of finances in the area of customer invoicing, sub-contractor tracking and reporting, travel, and materials
Education and Experience:
Ideal candidate will have a Bachelor’s degree with a minimum of 3 years accounting experience (or Associates Degree with a greater number of years’ experience) with a government contractor organization

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